Jobs

Open Opportunity – Bookkeeper

Compensation Range: $25.00-32.00/hr DOE

FLSA Status: Permanent part time, non-exempt

Expected hours: 4-8 hours per week (16-30 hours per month)

Reports to: Olympia Ecosystems Executive Committee

Location: West Olympia, WA, 98502

Application Deadline: Position open until filled – Applications will be reviewed starting April 29.

Job Description:

Olympia Ecosystems is actively recruiting a bookkeeper who is passionate about numbers, details, and making a difference in their local community.

The Bookkeeper for Olympia Ecosystems will be responsible for the day-to-day tracking of our complex and fast-paced financial life as a non-profit organization. We’re seeking someone who is committed to the ideals of our organization and who wants to contribute to our work in a very meaningful way. The bookkeeper enters and reconciles all of our transactions and prepares a monthly financial report, including grant tracking, for our Finance Committee.

Job Duties:

Accounting in Quickbooks (70%)

Enter all income and expenses
Enter and prepare bills to pay
Create invoices and track accounts receivable
Reconcile all accounts each month
Maintain records of all vendors for tax purposes
Scan and file all receipts and records

Administrative Support (30%)

Assist with general office duties
Distribute general inquiry emails to appropriate committee chairs
Prepare payroll data; deliver to payroll company bi-weekly in a timely manner
Create a financial report for the Finance Committee every month
Attend a 2-hour Finance Committee meeting one evening each month
Attend a 2-hour Board of Directors meeting one evening each month
Record and scan Volunteer Sign-In sheets for each volunteer work party
Track volunteer hours
Coordinate Communication with donors and partners
Occasional event planning
Other duties as assigned

Minimum Qualifications:

High School Diploma
Strong commitment to the mission statement of Olympia Ecosystems
Commitment to environmental justice and protection of urban green spaces
Punctual and excellent prioritization and time management skills
Detail oriented and mathematically minded
Excellent problem-solving skills
Ability to work independently and with others
Good communicator
Technically savvy and comfortable in both Mac and PC environments
Availability for some evening and weekend events
Desire to learn new skills and take on new challenges

Desired Qualifications

Experience bookkeeping with Quickbooks
Experience with Microsoft 365, Sharepoint, Graphic Design software
Non-profit accounting experience
Non-profit board experience

Work Environment

The Bookkeeper will work in-person at least one day per week with a somewhat flexible schedule that may be decided upon independently.
The position will be in person at our office on West Bay Drive NW in Olympia WA.
Successful applicant must reside in WA upon date of hire.
Successful applicant must be eligible to work in the U.S. without sponsorship.

Application instructions

To apply, please email a cover letter and resume to heather@olyecosystems.org. The position will remain open until filled. Applications will be reviewed starting April 29.

ABOUT OLYMPIA ECOSYSTEMS

Olympia Ecosystems is a non-profit organization that has created four preserves in and around Olympia, Washington. We mobilize an enthusiastic volunteer workforce and partner with like-minded organizations to replace invasive species with thriving pacific northwest adapted plants. Our eight-member working Board of Directors and staff are dedicated to the protection of urban green space in perpetuity.

MISSION

Olympia Ecosystems is established to protect, preserve and restore the diverse ecosystems in and around Olympia, Washington that include the freshwater, shoreline, tidal waters, grasslands and upland forests that are home to the Pacific Great Blue Heron, cutthroat trout, salmon and companion species. In coordination with community members, local agencies, and other non- profit groups, we will work to ensure that these ecosystems remain vital in perpetuity.

VISION

Our vision is of thriving nature and a thriving community in a sustainable urban ecosystem, one that enables Olympia to prosper while caring for the South Puget Sound.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

We are committed to creating a diverse and inclusive workplace where every employee is valued and supported. We welcome team members of all backgrounds and perspectives. Even if you do not meet every job requirement listed, we still encourage you to apply. We believe your relevant experience and expertise will help us become a better workplace for all. Women, gender-nonbinary, people of color, LGBTQIA+ people, and people with disabilities are encouraged to apply. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the U.S. and to complete the required I-9 Employment Eligibility Verification form upon hire.

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Open Washington State Work Study Opportunity – Ecological Restoration Technician

OlyEcosystems is a 501(c)(3) non-profit conservation organization focused on protecting, preserving and restoring urban ecosystems within Olympia, WA. To accomplish its goals, OlyEcosystems relies on both paid and volunteer work to support restoration efforts and ongoing maintenance of properties we’ve placed into conservation in perpetuity. This position is focused on restoring habitat within urban conservation areas in and around Olympia. Tasks may include clearing land of invasive species, site preparation for planting, and planting new species within properties located in and around Olympia.

Work Study students may work in pairs or with an OlyEcosystems board member when on site. Work days and times are all negotiable, within the parameters of students’ Work Study guidelines.

Minimum Qualifications:
· Able to provide your own transportation
· WA State driver’s license clear of suspension or revocation
· Able to provide your own protective gear (boots, gloves)
· Work requires heavy muscular effort or exertion, but not continuous. Candidates shall be able to lift 50 lbs. and walk over uneven and steep terrain.
· Ability to work outdoors in uneven terrain and in various weather conditions
· First Aid / CPR certified

The ideal candidate will have an interest in learning about pacific northwest plants, local ecosystems and restoration methods, and plant propagation methods.

2 positions open until filled.